This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part 13.5, as supplemented withadditional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03818QB2000124 is issued as a requestfor quotation (RFQ). This solicitation document and incorporated provisions andclauses are those in effect through Federal Acquisition Circular (FAC) 2005-97,effective 24 January 2018.
The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,250 employees. This is an unrestricted requirement. All responsible sources may submit a quotation which shall be considered by the agency.
It is anticipated that more than one Indefinite Delivery Requirements Contract with firm fixed pricing will be awarded from the solicitation. The anticipated period of performance will be three (3) years total consisting of a one (1) year base period, and two (2) one-year option periods, this contract shall not exceed three (3) years.
See attached documents titled:
"Schedule - 70Z03818QB2000124"and
"Provisions, Clauses, and Terms and Conditions - 70Z03818QB2000124".
Concerns having the expertise and required capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation. Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. The Government shall ensure all procurements are awarded without jeopardizing quality or safetyof flight. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation. Newly manufactured commercial items will only be procured fromsources able to provide a certificate of airworthiness, FAA 8130 (preferred) orequivalent European Aviation Safety Agency (EASA) certification, or a Certificate of Conformance (COC) and traceability to the OEM. The Federal Aviation Regulation, Part 21, outlines certification procedures.
The contractor shall furnish a Certificate of Conformance (COC) in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. Certificate of conformance must be submitted in the format specified in the clause. All parts shall be NEW approved parts.
There are multiple OEMs associated with the parts contained within this solicitation. Offerors must be able to provide necessary certification including traceability to the manufacturer, manufacturer's COC and its own COC to ensure parts are in airworthy condition, suitable for installation on USCG aircraft. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor. Traceability means a clear, complete, documented, and auditable paper trailwhich traces each step from an OEM or distributor to its current location. Traceability to the OEM must have only two exchanges prior to USCG delivery.
Alternate parts will be authorized if they are an approved alternate under the North Atlantic Treaty Organization (NATO) catalog system, which improves interoperability between NATO and commercial cataloging systems. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the United States Coast Guard HH-65 aircraft. Any alternate parts must be approved prior to contract award by SRR Engineering.
NO SUBSTITUTE PARTS WILL BE CONSIDERED. ONLY NEW PARTS WILL BE ACCEPTED.
The Government reserves the right to withhold any item or group of items contained in this solicitation upon award. The Government reserves the right to make a single award, to make multiple awards covering different subsets of CLINs, or to make no award. The Government shall assume, for the purpose of making multiple awards, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under this solicitation. Individualawards shall be for the items or combinations of items that result in the lowest cost to the Government including the assumed administrative costs.
The government shall ensure all procurements are awarded without jeopardizing quality or safety of flight.
NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.
Closing date and time for receipt of offers is 21 June 2018 at 4:30 pm EST. Anticipated award date is on or about 30 August 2018. Quotes and questions shallbe submitted by email to Kristen.R.Copeland@uscg.mil. Please indicate solicitation 70Z03818QB2000124 in the subject line. Phone calls WILL NOT be accepted.
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract
awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was
established to investigate agency protest issues and resolve them without expensive and time consuming litigation. OPAPis an independent reviewing authority that is empowered to grant a
prevailing protester essentially the same relief as the Government Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an
Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some
external forum. Interested parties may seek resolution of their concerns informally or opt to file
a formal agency protest with the Contracting Officer or Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specificUSCG
procurement is unfair or otherwise defective should first direct their concerns to the applicable
Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested
parties are encouraged tocontact the U.S. Coast Guard Ombudsman for Agency Protests. Under
this informal process the agency is not required to suspend contract award performance. Use of
an informal forum does not suspend any time requirement for filing aprotest with the agency or
other forum. In order to ensure a timely response, interested parties should provide the following
information to the Ombudsman: solicitation/contract number, contracting office, Contracting
Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest,
protesters must first use their best efforts to resolve their concerns with the Contracting Officer
through open and frank discussions. If the protester's concerns are unresolved, an Independent
Review is availableby the Ombudsman. The protester may file a formal agency protest to either
the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.
Contract award or performance will be suspended during the protest period unless contract award
or performance is justified, in writing, for urgent and compelling reasons or is determined in
writing to be in the best interest of the Government. The agency's goal is to resolve protests in
less than 35 calendar days from the date of filing. Protests shall include theinformation set forth
in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the
protest may be delayed or the protest may be dismissed. To be timely protests must be filed
within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program
should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand
delivery to the Contracting Officer.
Election of Forum. After an interested party protests a Coast Guard procurement to the
Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not
to file a protest with the GAO or other external forum. If the protest is filed with an external
forum, the agency protest will be dismissed.
The Ombudsman Hotline telephone number is 202.372.3695.