FBO Notice Date 02/15/18
BIDS Reference Number 1235
Document Type: Combined Synopsis
Subsistence

Department of Justice, Bureau of Prisons, Acquisitions Branch, 22030

89 -- Flour and Cereal SOL 909903 DUE 030518Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822, Email: Clientservices@fedbid.com;This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 909903 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The associated North American IndustrialClassification System (NAICS) code for this procurement is 311999 with a smallbusiness size standard of 500.00 employees. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2018-03-05 13:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Ashland, KY 41105

The DOJ BOP Field Offices-FCI ASHLAND FEDERAL CORRECTIONAL INSTITUTION requires the following items, Meet or Exceed, to the following:
LI 001: Cereal: Bran Flakes, Pounds Cereal, Prepared. Ready to Eat, Wheat, Bran Flakes, made from mole grains or combination of whole and refined grains. (CID A-A200000, Type l, Class 5. Grain Composition A). Bulk package range 12 to 40 1b case. Specify case weight on bid., 3000, Lb;
LI 002: Cereal Assorted Sugar type, Pounds, Cereal. Assorted. Sugar Coated Flavors, Ready to Eat, Bulk Package Range-12 to 40 1b Case., 5000, LB;
LI 003:Cereal, Grits, Bulk, Pounds - Hominy Grits, Enriched, Mite or Yellow, Regular (CID A-A-20035D, Type or Il, Style A)., 1000, LB;
LI 004: Cereal, Oatmeal, Bulk, Pounds - Cereal, Rolled Oats. Quick cooking, Unflavored, Any Style, Any container size (CID A-A-20090F, Type Il, Flavor A, Style 1 3), 1000, LB;
LI 005: Flour, All purpose, 50 lb Bag, Flour, General. All Purpose. Unbleached (CID A-A-20126F, Type Il or VI, Style A), 20, Bag;
LI 006: Powdered Pancake Mix. 50 LB bags. CID A-A-20181B. Type 2, Class 1, style C, 50, Bag;

Solicitation and Buy Attachments

***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' featureat www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***

For this solicitation, DOJ BOP Field Offices-FCI ASHLAND FEDERAL CORRECTIONAL INSTITUTION intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DOJ BOP Field Offices-FCI ASHLANDFEDERAL CORRECTIONAL INSTITUTION is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their freeregistration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may resultin offer being determined as non-responsive.
Delivery of awarded items will be April 2nd - 27th, 2018. Deliveries after April 15th may be subject to a cancellation. No deliveries on Federal Holidays . You may contact the Food Service Warehouse at 606-929-4092. Hours: Monday thru Friday from 8:00 am - 2:00 pm. Frozen foods must be delivered before 11:00 am.

As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms “offer” and “offeror” refer toa response to a solicitation that, if accepted, would bind the submitter to perform the resultant contract. The terms “bid” and “bidder” refer to an offer submitted in response to an Invitation for Bid (IFB). The term “proposal” refers to an offer submitted in response to a Request for Proposal (RFP). The terms “quotation,” “quote,” and “quoter” refer to a non-binding submission in response to a Request for Quotation (RFQ) which is not an offer.

Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid/Proposal/Quotation individual pricing for all required line items in order to be considered for award (i.e., Donot use the “Included in another line item” function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the FedBid ‘Submit a Question’ feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid/Proposal/Quotation being determined to be unacceptable.

New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Bid/Offer MUST be good for 60 calendar days after close of Buy, unless otherwise indicated.

Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines.Registration information can be found at www.sam.gov.

No partial shipments are permitted unless specifically authorized at the time of award.

Q&A-Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable).

The Contracting Officer will indicate elsewhere in this Buy as to whether responses will be evaluated for award based either upon (a) price and pricing factors only (Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or theStatement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this Buy.

In addition to providing pricing at www.FedBid.com for this solicitation, each Bidder/Offeror/Quoter must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this Buy. Submissions can be sent to clientservices@fedbid.com.

For Exact Match Only Commodity Buys- NO SUBSTITUTIONS, EXACT MATCH ONLY. The Bidder/Offeror/Quoter may not substitute any item/service listed on this order without prior written approval from the BOP Contracting Officer. No other individual is authorized, either verbally or in writing to change part numbers, manufacturer, quantity, delivery dates, or any other specifications of this Buy. Items/services that do not conform to descriptions and part numbers found in this Buy will be rejected at the time of delivery causing a return at the contractor's expense.

For all buys other than Exact Match Sellers MUST document what they are bidding for evaluation for award. Sellers must include, extended specs and/or manufacturer name and part numbers (if applicable). Failure to do this may result in non-consideration of the Bid/Proposal/Quotation. This information is REQUIRED in order for a seller’s Bid/Proposal/Quotation to be evaluated for award. FAR 52.211-6.

FAR 15.304(e) Unless all offers are rejected, award will be made tothe responsible Offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered. In accordance with FAR 15.304(e), the evaluation factors other than cost/price, when combined, are significantly more important than cost or price; however, cost/price will contribute substantially to the selection decision.

CITE: https://www.fbo.gov/spg/DOJ/BPR/PPB/909903/listing.html

SET-ASIDE: Total Small Business