FBO Notice Date 12/13/18
BIDS Reference Number 222
Document Type: Sources Sought
Utilities And Housekeeping Services

Department of Veterans Affairs, VA Great Lakes Healthcare System, Department of Veterans Affairs Great Lakes Healthcare System, 53214-1476

S -- New Plant Care contract @ JBVAMC SOL 36C25219Q0196 DUE 122018Donald St. Ongedonald.st.onge@va.gov

STATEMENT OF WORKScope: To provide weekly watering and fertilization of existing interior plantsat Jesse Brown VA Medical Center (JBVAMC) and Adam Benjamin Jr. Outpatient Clinic (ABJOPC) with a guarantee for all plants. Contractor services to include the rotation of 49 Bromeliad plants 7 times per year at JBVAMC and 6-6 Orchid plants rotated 6 times per year at ABJOPC. (See Plant Inventory Below)

Specific Tasks:a. Maintain all interior plants at JBVAMC and ABJOPC that are called out on thelist below. Maintenance includes watering, pruning, fertilizing, replacement, guarantee free from pests, and dusting of foliage.Service includes the rotation of 49 bromeliads (7 times a yr.) at JBVAMC and shall provide all food and necessary additives. There is a total of 32 plant containers with 34 non-rotated plants and 49 rotated bromeliads at JBVAMC. Plant total at JBVAMC is 83.Service includes the rotation of 6 orchids (6 times a yr.) at ABJOPC and shall provide all food and necessary additives. There is a total of 39 plant containers with a total of 33 non-rotated plants and 6 rotated orchids at ABJOPC. Planttotal at ABJOPC is 39.Contractor shall provide needed service on a weekly basis at both locations.Contractor shall provide a weekly service report stating the date and exact type of service performed.Contractor shall replace a damaged or dying plant, at no additional cost within2 weeks of its approval and documentation on the weekly service report. If plant material is a special order or is unavailable vendor will replace it with a mutually agreed upon variety.A contractor supervisor shall perform a quarterly on-site review of the account.The contractor shall respond to a call within 24 hrs. Contractor will either return the call or a personal visit will be made.Contractor shall provide blooming plant program assuring that that there will always be a flowering or colorful plant that is exchanged as the bloom fades. Orchids at ABJOPC and bromeliads at JBVAMC.

Hours of Operation:Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST,excluding holidays. All services will be performed during normal hours of coverage unless requested or approved by COR or designee. Holidays include:New Years' Day Labor DayMartin Luther King Day Columbus DayPresidents' Day Veterans' DayMemorial Day Thanksgiving DayIndependence Day Christmas DayAnd any other day specifically designated as a national holiday by the President of the United States.

Places of Performance:Jesse Brown VA Medical Center820 S. Damen AveChicago, IL 60612-3728

Adam Benjamin, Jr. Outpatient Clinic9301 S. Madison St.Crown Point, IN 46307

Period of Performance:Base Year: 1 September 2018 through 31 August 2019Option Year One: 1 September 2019 through 31 August 2020Option Year Two: 1 September 2020 through 31 August 2021Option Year Three: 1 September 2021 through 31 August 2022Option Year Four: 1 September 2022 through 31 August 2023

Performance Monitoring:Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract.Direct Observation-(Can be performed periodically or through 100% surveillance.)Periodic Inspection-(Evaluates outcomes on a periodic basis. Inspections may bescheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)ACCEPTABLE PERFORMANCEThe Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

UNACCEPTABLE PERFORMANCEWhen unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.When the COR determines formal written communication is required, the COR shallprepare a Contract Discrepancy Report (CDR), and present it to the contractor'sprogram manager.The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has topresent this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

Security Requirements: Contractor will not have access to VA Sensitive Information, patient records, or data.

Government-Furnished Equipment (GFE) / Government-Furnished Information: None.

Plant LocationsItemCampusPavilionLocationPlant Description1JBDamen1st floorMain HallwayNorth of Info Desk3 16 x 16 Cubico tall square planters 3 8 Sanseveria, 1 in each planter 6 6 bromeliad rotations, 2 in each planter2JBAtriumSouth3 20 x 20 x 37 Cubico tall square planters, Black 3 17 7-8 Ficus lyrata std, 1 in each 9 6 bromeliad rotations, 3 in each planter3JBAtriumHall to Elevator1 20 Quadro planter 1 17 7 Branched Mass Cane4JBOgdenHall to Ogden Entrance1 20 x 20 x 37 Cubico tall square planters, Black 1 17 7-8 Ficus lyrata std, 1 in each 3 6 bromeliad rotations, 3 in each planter5JBBed TowerChapel, 16032 silver 24 Triangle planters 2 17 7 Branched Mass Canes 6 6 bromeliad rotations, 3 at base of each tree2 silver 18 Triangle planters 6 6 bromeliad rotations, 3 in each pot6JBBed TowerHall toward Bed Tower Elevators2 20 x 20 x 37 Cubico tall square planters, Black 2 17 7-8 Ficus lyrata std, 1 in each 6 6 bromeliad rotations, 3 in each planter1 - Round planter 1 17 7-8 Ficus lyrata std, 1 in each 3 6 bromeliad rotations at base of tree7JBBed Tower4th floor1 copper 24 Triangle planter 1 14 Kentia Palm 1 8 Bird s Nest Fern 1 6 bromeliad rotation1 20 x 20 x 37 Cubico tall square planters, Black 1 17 7-8 Ficus lyrata std, 1 in each 3 6 bromeliad rotations, 3 in each planter8JBBed Tower5th floor1 copper 24 Triangle planter 1 14 Reflexa, Song of India 1 8 Agla Silver Bay 1 6 bromeliad rotation1 20 x 20 x 37 Cubico tall square planters, Black 1 17 7-8 Ficus lyrata std, 1 in each 3 6 bromeliad rotations, 3 in each planter9JBBed Tower6th floor1 copper 24 Triangle planter 1 14 Reflexa, Song of India 1 8 Ficus elastica 1 6 bromeliad rotation1 16 x 16 x 30 Cubico tall square planters, Black 1 14 Rhapis Palm10JBBed Tower7th floor1 copper 24 Triangle planter 1 14 Warneckii Cane 1 8 Agla Silver Bay 1 6 bromeliad rotation1 16 x 16 x 30 Cubico tall square planters, Black 1 14 Rhapis Palm11JBOgden2nd floorWomen s Health Clinic, 23521 - 16 Burgundy pot 1 14 Agla Silver Bay12JBOgdenSeating Area2 - 14 Burgundy pots 2 10 Mass Cane1 - 16 Burgundy pot 1 14 Sanseveria13JBTaylorSpecialty Clinic, 22805 - 16 Silver pots 5 14 Mass Canes14ABJ

Main Lobby2 10 Ficus benjamina trees with pothos15ABJ

Front Windows2 10 3 Split Leaf Philodendron1 10 Clivia1 10 6 Ficus benjamina Tree1 10 Money Tree1 10 Alocasia2 6 Norfolk Pine3 6 Sanseveria1 6 Rubber Tree Plant1 6 Agla Silver Bay1 6 Pandanus variegated6 5 Orchids on rotation16ABJ

Main Lobby-North1 10 4 Schefflera Amate17ABJ

Employee Workout Room1 10 4 Schefflera Amate1 14 Spathiphyllum, Peace Lily18ABJ

Break Room 2821 10 Spathiphyllum, Peace Lily19ABJ

Administrative Area Hall1 14 Spathiphyllum, Peace Lily20ABJ

South Pact Waiting1 10 3 Split Leaf Philodendron1 6 Sanseveria21ABJ

Mental Health Waiting1 6 Agla Emerald Beauty22ABJ

North Pact Waiting1 10 4 Schefflera Amate2 6 Sanseveria23ABJ

Specialty Clinic2 6 Agla Emerald Beauty1 6 Agla Silver Bay24ABJWomen s Health1 10 4 Schefflera Amate1 6 Agla Silver Queen25ABJ

Dental waiting1 6 Pandanus variegated

CITE: https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25219Q0196/listing.html