FBO Notice Date 08/20/18
BIDS Reference Number 226
Document Type: Sources Sought
Instruments & Laboratory Equipment

Department of Veterans Affairs, VA Amarillo Health Care System, Department of Veterans Affairs Amarillo Health Care System, 79106

66 -- Cepheid Cost Per Test SOL 36C25718Q9932 DUE 082818Phil Campos972-708-0914



33451600504Department of Veterans AffairsContracting Section7201 I-40 West Suite 100Amarillo TX 79106Phil Campos972-708-0914

Department of Veterans AffairsMicrobiology Laboratory of Pathology & MedicineAudie L. Murphy

San Antonio, TX78229US


Page 2 of 4The North Texas Dental Laboratory (NTDL)is seeking Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB) or Small Business (SB) sources capable of meeting the requirement listed below. The acquisitionwill be accomplished using commercial item procedures in accordance with FAR Part 13.NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE CERTIFIED IN THE VA VENDOR INFORMATION PAGES (VIP) DATABASE.

The North American Industry Classification System (NAICS) is 334516. Any SDVOSB, VOSB or Small Business firms who wish to identify their interests and capability to provide this service must provide information by notifying the Contract Specialist no later than 12:00 PM Central Time Aug 28, 2018. Notification shall be e-mailed to Phil Campos, at canuto.campos@va.gov.

DISCLAIMERThis Source Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice.

STATEMENT OF WORK (SOW)ScopeThe proposed vendor will provide a Cost Per Test agreement for the Cepheid GeneXpert Infintiy 48s, 32 Testing Site, Fully Automated System, GeneXpert IV,2 Testing Site System with 6 color modules, 1 Desktop computer, DX4.3 Software, Dx, Two Color Printers, UPS, Service and Shipping to include all attachments and accessories for the Microbiology Laboratory of Pathology & Laboratory Medicine Service at Audie L. Murphy VA Hospital.The contractor is required to provide a continuously stocked inventory of reagents/supplies and any other materials required to properly perform patient testing such that Microbiology Laboratory operations are not interrupted. These itemsshall be of the highest quality, to assure precision and accuracy. Expiration date must be clearly marked all supplies. Alert/Notification of any delays in shipment as well as any or all technical advisory/recalls/alerts, prior to or simultaneously with field alerts should be forwarded to the designated individuals determined at contract award.Monthly Rental/Reagent Usage will be determined by annual test volumes. The proposed vendor agrees to supply the reagents, collection devices and services. Amonthly fee of ______________ plus taxes will be paid per month even if testingvolumes are less than agreed upon monthly amounts.The monthly payments include: Equipment Cost, Service Coverage and ancillary products to include: 22 50 pack Cepheid Collection Devices (Double Swabs) per month and Supply the following reagents:Xpert C, difficile/Epi (120)-at a Charge per test of $_____, with a monthly minimum of 120 tests.Xpert MRSA, IVD (120)-at a Charge per test of $______, with a monthly minimum of 960 tests.Tests performed over minimum monthly amounts will be billed as follows:Xpert C, difficile/Epi (120)-$______/testXpert MRSA, IVD (120)-$________/testNote: After December 1, 2018 Xpert MRSA, IVD (120) will change to Xpert NxG (120). There will be no change to reagent usage or pricing due to the substitution listed above.Special handling for emergency orders of supplies: If the supplies are found to be defective and unsuitable for use with the GeneXpert Infinity 48 or Gene Xpert IV Laboratory equipment, or the Contractor has failed to comply with the requirements for routine supply delivery, the Contractor is required to deliver the supplies within 24 hours of receipt of a verbal order for emergency delivery. Ifeither circumstance has occurred, the Contractor shall deliver to the Government site in the most expeditious manner possible without additional cost to the Government, the necessary consumables in sufficient quantity as required to allow operation of the Contractor s Microbiology Laboratory equipment for one week (under normal Government test load volume). If additional requests for emergency supply delivery are required by the Government, they shall be honored by the Contractor until the arrival at the laboratory of the monthly standing order/routinesupplies delivery.LocationThese reagents and supplies will be used in the Microbiology laboratory locatedin the Pathology and Laboratory Medicine Service s San Antonio Laboratories of the STVHCS. Period of Performance10/01/2018 thru 09-30-2019Deliverables/SuppliesAs needed Reagents/Supplies for the Microbiology Laboratory.Government Inherent Functions:Contractor shall not perform inherently governmental functions. This includes,but is not limited to, determination of agency policy, determination of Federalprogram priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.

General Duties, Requirements, and Expectations:Be professionally competent to handle required duties.Work with staff to ensure safety measures are in place and documented.Services provided under the terms of this contract are required to be in compliance with the American Association of Blood Banks (AABB) and College of AmericanPathologists (CAP) accreditation policies and all applicable Federal, State andGovernment laws required by the Veteran s Healthcare System.

Information Systems Officer, Information Protection:   The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remainin VA control and will not be removed from VA custody. 

Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

CITE: https://www.fbo.gov/spg/VA/VAAHCS/VAAHCS/36C25718Q9932/listing.html