FBO Notice Date 09/17/18
BIDS Reference Number 568
Document Type: Combined Synopsis
Medical, Dental & Veterinary Equipment & Supplies

Department of Veterans Affairs, Network Contracting Office 4, Veterans Integrated Service Network 4 Facilities, 19106

65 -- OLYMPUS VISERA 4K SYSTEM BRAND NAME SOL 36C24418Q9817 DUE 091918THOMAS.COSSENTINO@VA.GOVTHOMAS A. COSSENTINO

COMBINED SYNOPSIS SOLICITATION(i) This is a combined synopsis/solicitation for Olympus Visera 4K System, Brand Name, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.(ii) The solicitation number is 36C24418Q9817 and is issued as a request for quotation (RFQ).(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95(iv) This solicitation is UNRESTRICTED and the associated NAICS 339112 code hasa small business size standard of 1000.(v) Contract Line Items (CLIN):ITEM INFORMATIONITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT0001

1.00EA____________________________________

CLK-4 120V simplified light sourceLOCAL STOCK NUMBER: CLK-4

0002

2.00EA____________________________________

CLV-S190 Visera Elite Xenon Light SourceLOCAL STOCK NUMBER: CLV-S190

0003

2.00EA____________________________________

OTV-S190 Visera Elite Video System CenterLOCAL STOCK NUMBER: OTV-S190

0004

2.00EA____________________________________

MAJ-1921 Visera Elite KeyboardLOCAL STOCK NUMBER: MAJ-1921

0005

2.00EA____________________________________

OTV-S7PROH-HD-10E CAmera Head 1.0X eyepieceLOCAL STOCK NUMBER: OTV-S7PROH-HD-10E

0006

2.00EA____________________________________

OEP 5 HD Olympus printerLOCAL STOCK NUMBER: OEP-5

0007

4.00EA____________________________________

ENF-VH Flexible video HD Rhino Laryngo SLOCAL STOCK NUMBER: ENF-VH

0008

6.00EA____________________________________

ENF-P4 Rhino-LaryngoscopeLOCAL STOCK NUMBER: ENF-P4

0009

2.00EA____________________________________

K10021612 WM-NP2 Workstation SI Std SetLOCAL STOCK NUMBER: K10021612

0010

3.00EA____________________________________

OEV-262H High Definition LED LCD MonitorLOCAL STOCK NUMBER: OEV-262H

0011

5.00EA____________________________________

WA91502A Light source "endo LED" for FLLOCAL STOCK NUMBER: WA91502A

00121.00

____________________________________

Trade-In -Olympus: CLV-S40 : CLVS40 VISERA 300 WATT XENON LIGHT SO USN: 7702660

0013

1.00

____________________________________

Trade-In -Olympus CLV-S40 : CLVS40 VISERA 300 WATT XENON LIGHT SO USN: 73016850014

1.00

____________________________________

Trade-In -Olympus: CLV-S40 : CLVS40 VISERA 300 WATT XENON LIGHT SO USN: 7508497

0015

1.00

____________________________________

Trade-In -Olympus: OTV-S7H-1N :OTV-S7H-1N VISERA CAM HEAD, ANGLEDSN: 7717669

0016

1.00

____________________________________

Trade-In -Olympus: OTV-S7H-1N :OTV-S7H-1N VISERA CAM HEAD, ANGLED TYPE,SN: 7514845

0017

1.00

____________________________________Trade-In -Olympus: UP-21MD : UP-21MD SONY COLOR PRINTER SMALL FRMTSN: 13239

0018

1.00

____________________________________

Trade-In -Olympus OTV-S7V-B : OTVS7V-B VISERA DIGITAL CAMERA PROCESSOSN 7560885

0019

1.00

____________________________________

Trade-In -Olympus OTV-S7V-B : OTVS7V-B VISERA DIGITAL CAMERA PROCESSOSN 7785043

0020

1.00

____________________________________

Trade-In -Olympus: ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN: 1329293

0021

1.00

____________________________________

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 2937235

0022

1.00

____________________________________

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 2240047

0023

1.00

____________________________________

Trade-In -OlympusENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 2653567

0024

1.00

____________________________________

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 1329292

0025

1.00

____________________________________

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 2937200

0026

1.00

____________________________________

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 2937196

0027

1.00

____________________________________

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPESN 2937233

0028

1.00

____________________________________

Trade-In - Olympus ENF-P4 : ENF-P4 RHINO-LARYNGOFIBERSCOPESN 2240040

0029

1.00

____________________________________

Trade-In - Olympus ENF-P4 : ENF-P4 RHINO-LARYNGOFIBERSCOPESN 2937214GRAND TOTAL__________________

B.2 DELIVERY SCHEDULE

ITEM NUMBERQUANTITYDELIVERY DATE0001SHIP TO:ALL CLINSCpl. Michael J. Crescenz VAMC3900 Woodland AvenuePhiladelphia PA 19104

30 ARO

(vi) Products must be Brand Name in the following specifications:STATEMENT OF WORK (SOW)

GENERAL INFORMATION

Title of ProjectOlympus Visera 4K UHD

Scope of WorkContractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Corporal Michael J.Crescenz VA Medical Center in Philadelphia PA. The Contractor shall provide all necessary services including setup, configuration, database transfer andinstallation to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to usethe installed equipment after completion of installation. The equipment, all of its accessories, and supplies that come with the equipment shall be brand new.The equipment, all necessary services related to removal, mobile unit usage, setup, configuration, installation, and training services are hereinafter collectively referred as Deliverables . All Deliverables shall be delivered based on an agreed schedule of work.

Vendor will agree to provide trade-in discount for existing Olympus equipment in ENT clinic.

BackgroundThe Visera 4K System will allow other providers and residents to visualize all the anatomies and abnormalities simultaneously while staff physician is performing the scope examination. This enhances patient care, avoid duplicate examination by the team members thus minimize patient discomfort. It also can be viewed during patient chart rounds, physician peer review, etc. Thus will improve our patient care quality assurance.

Equipment

CLK-4: Compact, table top Halogen Light SourceCLV-S190: 300 Watt Visera Elite Xenon Light SourceOTV-S190: Full 080p HD Visera Elite Image ProcessorMAJ-1921: keyboard for Visera Elite ProcessorOTV-S7PROH-HD-10E: HD 1080p NBI Ready Camera HeadOEP_5: Color Video Printer for Olympus ProcessorsENF-VH: Full HD Rhino-Laryngo FiberscopeK10021612: Olympus Mobile Workstation (cart)OEV-262H: 26 Inch, 1080P HD LCD MonitorWA91502A: endo LED Travel Light Source for ENF-P4 Rhino-Layngo Fiberscope

B. Salient Characteristics

CLK-4· Compact, Lightweight Table-Top Halogen Light Source· Compatible with all Olympus Fiberscopes and Light Guide Cables

CLV-S190· 300 Watt Xenon Light Source with Narrow Band Imaging (NBI)· Equipped with Automatic Light Control, which dynamically adjusts brightness for patientsafety· For use with ENF-VH and ENF-P4 Rhino-Laryngo Scopes, as well as a variety ofotherscope options

OTV-S190· Full 1080p HD Processor for Camera Heads and Flexible Video Scopes· Equipped with function to control monitor and light source directly from scope or camerahead· For use with ENF-VH and ENF-P4 Rhino-Laryngo Scopes, as well as a variety ofotherscope options

MAJ-1921· Keyboard for use, specifically, with OTV-S190 Visera Elite PlatformOTV-S7PROH-HD-10E· High Definition, 1080p NBI Ready Camera Head· For use, specifically, with Olympus Video Processors· For use with both Flexible Rhino-Laryngo Fiberscopes and Rigid Telescopes

OEP-5· Color Video Printer· For use, specifically, with Olympus Video Processors

ENF-VH· 3.9mm Distal Chip Rhino-Laryngo Videoscope with true 1080p High Definition, FullScreen Imaging· Pre-Freeze Function· Narrow Band Imaging (NBI) Compatible· Offers Full 1080p HD image quality with the use of the OTV-S190 and CLV-S190

ENF-P4· High Resolution Rhino-Laryngo Fiberscope· 3.4mm in diameter· Works with the CLV-S190 and OTV-S190· Works with CLK-4 light source

K10021612· Olympus Mobile Workstation (Cart)· Includes LCD Monitor Mounting Arm· For use, specifically, with Olympus components designed for workstation dimensions

OEV-262H· 26 Inch, HD 1080p LCD Monitor· For use, specifically, with Olympus Visera Elite Platform

WA91502A· EndoLED Portable Light Source· For use, specifically, with Olympus ENF-GP Portable Rhino-Laryngo Fiberscope

4K Ultra High Definition (UHD): Provides four times more pixels and higher resolution than conventional HDTV.

OptiContrast LCD Panel Ideal ContrastReduced reflectionsUnclouded images during surgery

Wider Color Gamut: Realizes rich color reproduction and provides more subtle differences in reds and yellows than conventional HD.Easier determination of tissue boundariesBetter visualization of anatomical structures

Magnified Visualization: Improves visibility and operability with a large screen and electronic zoom.

4K Four times the Resolution of Full HDProvides four times more information than conventional Full HD imaging systemsVisera 4K UHD supports both 4K UHD (3840 x 2160) and Full 4K (4096 x 2160) resolutions

One-Touch Auto Focus - Fast and AccurateAchieves optimal viewOne-touch focus of the image centerSimplified usability during surgery

4 MM Ultra Sinus ScopesDesigned to optimize color reproduction and minimize distortion to maximize 4K experience.Extra low dispersion glass lenses allows for sharp imagesHigh contrast at high spatial frequencies and improved color display.ENF-VH RHINO-LARYNGO Video Scope: The ENF-VH has a viewing angle of 110 degrees. And with HD resolution and exceptional illumination, every corner of the field can be thoroughly inspected.ENF-VH delivers HD images, which show greater detail for examinationsPre-Freeze function continuously captures still images even before you push thePre Freeze button. When you press the button, the system automatically selects the sharpest image among several

NBI (Narrow Band Imaging): NBI is a patented optical image technology that enhances the visibility of vessels and other tissue on the mucosal surface. NBI works by filtering the white light into specific light wavelengths, which are absorbed by hemoglobin and penetrate only the surface of human tissue. This highlightsareas of increased vascularity which are normally difficult to distinguish.

ENF-P4 RHINO-LARYNGO Fiber ScopeCan be angled up or down up to 130 degrees, making it easier to insert, remove and maneuver.Field of view: 85 degreesDepth of field: 5~50mmDistal End Outer Diameter: 3.4mmInsertion Tube Outer Diameter: 3.6mmWorking length: 300mmImage size 25% large / High Resolution

The system, all of its accessories, auxiliaries, parts and supplies shall be brand new (No refurbished products will be accepted).

Performance PeriodThe contractor shall complete the work required under this SOW over a 2 day or less timeframe.

C. DELIVERY, WORK HOURS, AND COORDINATION FOR SETUP AND TRAINING SERVICES

Delivery Timeframe:30 DAYS ARO

Shipping and Handling:Contractor shall be responsible for the shipping and handling of all the equipment.

Work Hours

All work and delivery shall take place during clinical hours (Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays). Federal holidays include the following: New Year s Day, Washington s Birthday, Martin LutherKing s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays.

Installation

Contractor shall provide all labor, materials, tools, equipment and etc. to prepare for the installation of the equipment at the CMJC VAMCThis equipment will be installed for ENT ClinicAll employees of the general contractor and subcontractors shall comply with CMJC VAMC policies including but not limited to: vendor credentialing, parking, check-in procedures, name badges, smoking policies and confidentiality.Contractor is responsible for removing all packing materials and related waste and dispose of off-site5. Testing and CertificationUpon completing installation of the system, the Contractor shall notify the ENTStaff in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

6. Equipment Manuals

The Contractor shall furnish User Manual and reference guides for the specifiedequipment.

7. Product Modification, Removal, or Recall

If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency,the following steps will immediately be taken by the Contractor or manufacturer:Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following:

Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this solicitation.Reasons for modifications, removal or recall.Necessary instructions for return for credit, replacement or corrective action.

b. Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification, and a list of all agencies and/or VA facilities notifiedc. Contractor shall be responsible for any costs associated with the above. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:CLAUSES:52.214-21 Descriptive Literature (APR 2002)(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.  No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.  All softwarelicensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall bein accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the VA reserves the rightenforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no costto the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (ix) Evaluation of this requirement will be based on PRICE ONLY.(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items,applies to this acquisition and the following clauses are added as addenda: (End of Clause)52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.milhttps://acquisition.gov/far(End of Clause)

852.203-70 Commercial Advertising (JAN 2008)852.246-71 Inspection (Jan 2008)(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisitionand the following additional FAR clauses cited in the clause are applicable to the acquisition:52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015)52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)52.219-28 Post Award Small Business Program Representation (JUL 2013)52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)52.222-21 Prohibition of Segregated Facilities (APR 2015)52.222-26 Equal Opportunity (APR 2015)52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)52.222-50 Combating Trafficking in Persons (MAR 2015)52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)(xiii) There are no additional contract requirements, terms or conditions.(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.(xv) Quotes must be emailed to thomas.cossentino@va.gov and received no later than 4 PM EST on 9/19/2018Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form.If you are not the manufacturer than an AUTHORIZED DISTRIBUTOR LETTER FROM THE MANUFACTURER needs to be provided with your quote in order to be considered for the award.NO LATE QUOTES WILL BE ACCEPTED(xvi) For information regarding the solicitation, please contact Thomas A. Cossentino at thomas.cossentino@va.gov

CITE: https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24418Q9817/listing.html