This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitationis issued as a Request for Quote (RFQ), and the solicitation number is VA244-17-Q-1145.
This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-96 effective November 06, 2017, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil and www.acquisition.gov.
This Solicitation is being competed as a Small Business set-aside. The NAICS Code is 541350 Building Inspection Services and the business size standard is $7.5 million.The Butler Veteran Affairs Medical Center (VAMC), 325 New Castle Road, Butler, PA 16001, has a requirement for a contractor to provide all engineering, management, supervision, manpower, materials, supplies, equipment, and travel to inspect annually and semi-annually 4 elevators.
All work shall be completed in accordance with the Statement of Work (SOW). The SOW is included as Attachment 3 to this solicitation.
The contract resulting from this solicitation will be a Firm-Fixed-Price contract. The anticipated Period of Performance will be as follows:Base Year: February 1, 2018 January 31, 2019Option Year 1: February 1, 2019 January 31, 2020Option Year 2: February 1, 2020 January 31, 2021Option Year 3: February 1, 2021 January 31, 2022Option Year 4: February 1, 2022 January 31, 2023*The Option Clause 52.217-8 is being included in this RFQ and the resultant award as well
Offerors are requested to quote Firm Fixed Price for any and all of the line items on the Schedule of Supplies and Services attached to this solicitation. TheSchedule of Supplies and Services is included as Attachment 4 to this solicitation.
Service Contract Act Wage Determination No. 2015-4235, Revision No. 5, dated 07/25/2017, applies to this acquisition and will be incorporated into the resulting contract. A copy of the Wage Determination is included with this solicitation as Attachment 5.
Any award resulting from this solicitation will be issued on a Standard Form 1449.NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-(k). Registration may be done online at: www.acquisition.gov or www.sam.gov.
Interested vendors are advised to monitor www.fbo.gov for any amendments to this solicitation that may be posted.
Contractors are advised that any and all questions concerning this solicitationmust be sent in writing to the Contracting Office at NCO 4, Lebanon, PA. Questions may be sent via email to Ms. Julieanne Bartlett at firstname.lastname@example.org. No questions will be answered after Friday, December 8, 2017.
The following FAR and Veterans Affairs Acquisition Regulation (VAAR) apply to this acquisition:52.212-1 Instructions to Offerors -- Commercial Items (JAN 2017) applies tothis acquisition.
Addenda to 52.212-1:
Reference word offer : delete offer and insert quote in its place.
Reference word offeror : delete offeror and insert vendor in its place.
Reference paragraph (c) period for acceptance of offers: delete 30 calendar days and insert 60 calendar days in its place.
The following paragraphs are hereby deleted from this provision: (d) product samples, and (h) multiple awards.
Quote Submission Instructions:
Quotes shall be sent electronically via e-mail. All quotes shall include one (1) separate copy of each of the items listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment clearly identified as described below. No price information shall be included in the technical or past performance section. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.
First Attachment (Volume I)
Completed Schedule of Supplies and Services (Attachment to this solicitation).Completed CLIN price information in the Schedule of Supplies/Services. *Offerors must use the CLINs specified in the Schedule of Supplies/Services. It is notpermissible for offerors to use offeror created CLINs or SUBCLINs.Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database.Signed Certifications that may be included as Addenda to FAR 52.212-1.Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation.
Second Attachment (Volume II)
Offerors shall provide a narrative (including any descriptive literature and/orcertifications) which demonstrates the offeror s ability to meet the technical credentials and capability stated in the Statement of Work (SOW). The narrativeshall not exceed five (5) pages and address the following requirements:
1. OSHA 10 General Industry Certificate for any all personnel that will perform elevator inspections.2. Resume or experience of personnel performing elevator inspections which demonstrates previous experience with the American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators (ANSI ASME A l7.1) and the ASMEGuide for Inspection of Elevators, Escalators and Moving Walks (ANSI ASME 17.2) .Third Attachment (Volume III)
Past Performance Record: Vendors shall provide information on Past Performance Record. This information is used in determining the level of confidence the Government has for a successful performance based upon the vendor s actions under previously awarded and/or relevant contracts. The information provided in VolumeIII will be utilized to evaluate the Vendor s Past Performance.
To be considered part of the Past Performance record, a vendor must demonstrateexecution of three (3) or more relevant contracts in the last five (5) years. If a vendor or its major subcontractor determines that they have no relevant past performance data, they shall provide the following statement in lieu of the information provided below: (Insert vendor or major subcontractor s name) has determined that they possess no relevant past performance information in accordancewith the RFQ.
To be complaint with this factor, vendors shall provide the following information for both the vendor and proposed major subcontractors:
(1) A list of Previous Contract Data for the vendor. This list shall contain all relevant three (3) PRIME contracts and relevant subcontracts that the vendor is currently performing or has completed during the last five (5) years. The list shall include:
- Contractor name- Name of customer/agency- Contract/Purchase Order Number- Customer points of contact ( provide name, telephone number, and e-mail addresses)- Period of Performance (dates)- Description of product/service provided (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation)
(2) A list of Previous Contract Data for all major subcontractors containing the information listed in (1) above as it relates to relevant Prime and Subcontracts that the major subcontractor is currently performing or has completed during the last five (5) years.
(3) The Government may utilize the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), responses from the Performance Risk Assessment Questionnaire, data submitted by the vendor, and any other information available to determine the quality and relevance of the vendor s past performance.
The following provisions apply and are incorporated by reference and full text:
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed bythe offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp
(End of Provision)
52.217-5 Evaluation of Options (JUL 1990)
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services,which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).
(End of Provision)
52.237-1 Site Visit (Apr 1984)Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that theinformation is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
(End of Provision)
852.270-1 Representatives of Contracting Officers (JAN 2008)
The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor thework to be performed under this contract. Such designation will be in writingand will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor.(End of Provision)
(End of Addenda to FAR 52.212-1)
13.106-2 Evaluation of Quotations or Offers
The Government intends to award a Firm-Fixed-Price Purchase Order as a result of this Request for Quote to the responsible offeror whose quote conforms to the solicitation requirements and will be most advantageous to the Government, considering price, technical capability and past performance of the service offered. Offerors must be determined responsible according to the standards of FAR Part 9to be eligible for award.
The Government is not limited to the Past Performance Record information provided above, but reserves the right to independently seek past performance information through open market contracts, government systems, and other government agencies.
The Contracting Officer does anticipate adequate price competition for this RFQ. Should that not happen, the Contracting Officer may need to ask for Data Other than Certified Cost and Price Data to assist with the determination of price reasonableness.
Vendors are advised that submitting an unrealistically low price may be groundsfor eliminating a quote from competition. This could be on the basis that the vendor does not understand the requirement or has made an incautious quote.
(End of Provision)
Contractors are required to include a copy of the FAR provision 52.212-3 Offeror Representations and Certifications Commercial Items with its proposal or mayindicate completion of the representations and certifications on the internet at http://sam.gov. Failure to include the certifications along with the price proposal or complete certifications on the internet may result in elimination from consideration for award.
FAR 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) applies to this acquisition.
Addenda to 52.212-4:The following clauses are incorporated by reference and full text.
52.252-2 Clauses Incorporated by Reference (FEB 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://farsite.hill.af.milhttp://www.acquisition.gov/far/index.htmlhttp://www.va.gov/oal/library/vaar/index.asp
52.227-14 Rights in Data General (MAY 2014)52. 232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)52.217-8 Option to Extend Services (NOV 1999)The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted onlyas a result of revisions to prevailing labor rates provided by the Secretary ofLabor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. (End of Clause)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor apreliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause)
852.203-70 Commercial Advertising (JAN 2008)The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract inhis/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.(End of Clause)
001AL-11-15-A Limitations On Subcontracting-- Monitoring And Compliance (Jun 2011) This solicitation includes the Small Business Set-Aside Clause (FAR 52.219-6). Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosureof Conflicts of Interest Agreement to ensure the contractor's business recordsor other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure informationor data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessingcompliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
(End of Clause)
852.232-72 Electronic Submission of Payment Requests (NOV 2012)
(a) Definitions. As used in this clause-(1) Contract financing payment has the meaning given in FAR 32.001.(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.(4) Invoice payment has the meaning given in FAR 32.001.(5) Payment request means any request for contract financing payment or invoicepayment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchasespaid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:(1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail; the contractor shall submitpayment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:(1) Awards made to foreign vendors for work performed outside the United States;(2) Classified contracts or purchases when electronic submission and processingof payment requests could compromise the safeguarding of classified or privacy information;(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.(End of Clause)
852.237-70 Contractor Responsibilities (APR 1984).The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Pennsylvania. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liabilityresulting there from.
(End of Clause)Local Security Clause:
The COR is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all timeswhile on VA premises.
Contractor may not have access to the VA network or any VA sensitive information under this contract.
All Contractors must receive Privacy training annually using one of the following methods:Complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information training by using VA s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed SelfEnrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.Complete the hard copy version of VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information . Signed training documents must be submitted to the COR.Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR. (End of Clause)
(End of Addenda to FAR 52.212-4)
Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes orExecutive Orders -- Commercial Items (NOV 2017) applies to this solicitation. The additional FAR clauses cited in 52.212-5 are applicable to this acquisition.
In paragraph (a) the following clauses apply:
52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreementsor Statements (Jan 2017) (section743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553)52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)
In paragraph (b) the following clauses apply:
52.204-10, Reporting Executive Compensation &First Tier Subcontract Awards (OCT2016)52.219-6, Notice of Total Small Business Set-Aside (NOV 2011)52.219-28, Post Award Small Business Program Representation (JUL 2013)52.222-3, Convict Labor (JUNE 2003)52.222-21, Prohibition of Segregated Facilities (APR 2015).52.222-26, Equal Opportunity (SEPT 2016)52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014)52.222-50, Combating Trafficking in Persons (MAR 2015)52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013)
Under paragraph (c) the following clauses apply:
52.222-41, Service Contract Labor Standards (MAY 2014)52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)
Employee Class Monetary Wage Fringe BenefitsHazardous Waste Disposer $20.92 per hour plus fringe
52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (May 2014)52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)
All clauses under paragraph (d) and (e) as applicable
(End of Clause)
A site visit will be held on THURSDAY, November 30, 2017, at the Butler VAMC, 325 New Castle Road, Butler, PA 16001. Interested vendors should meet at Building # 46, main entrance.. The site visit will begin at 10:00 AM EST. Please e-mail Jude Sperdute at email@example.com and Jeffrey White at Jeffrey.firstname.lastname@example.org to register for the site visit. Registration for this site visit closes at 4 PM on Wednesday, November 29, 2017.Offerors responding to this announcement shall submit their quotation via emailto Julieanne Bartlett at email@example.com.All quotes must be received by WEDNESDAY, DECEMBER 13, 2017 at 4:00 PM to be considered for award.
ATTACHMENT 1: INSPECTION REPORTATTACHMENT 2: CERTIFICATE OF INSPECTIONATTACHEMNT 3: STATEMENT OF WORK
ATTACHMENT 4: SCHEDULE OF SUPPLIES AND SERVICESATTACHMENT 5: SCA WAGE DETERMINATION, Butler, 2015-4235, REV No. 5, Dated 07/25/2017CITE: https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24417Q1145/listing.html
SET-ASIDE: Total Small Business