FBO Notice Date 09/18/18
BIDS Reference Number 691
Document Type: Combined Synopsis
General Purpose Information Technology Equipment
Department of the Air Force, Air Mobility Command, 763rd SCONS, 62225-5022
70 -- Simplified Acquisition Quotation Request (SAQR), FA4452-18-R-0084, Brand Name or Equal Airfield Inspection & Reporting Software and Tablet SOL AFICAFA4452-18-R-0084 DUE 092518 POC Victoria R. Seelhoefer, Contracting Specialist, Phone 6182569964, Email firstname.lastname@example.org - Sarah Myers, Contract Officer, Phone 6182569951, Email email@example.comSUBJECT: Simplified Acquisition Quotation Request (SAQR), FA4452-18-R-0084, Brand Name or Equal Airfield Inspection & Reporting Software and Tablet
1.This is a SAQR for subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirements outlined in this request with attachments. Headquarters (HQ) Air Mobility Command (AMC)/Airfield Operations Division (A3AR) require the purchase of the Brand Name or Equal of the AIROPs Airfield Inspection & Reporting Software and tablet. The Brand Name or Equal AIROPs Airfield Inspection & Reporting Software and tablet are needed for Joint Base Andrews in Maryland, Joint Base McGuire-Dix-Lakehurst in New Jersey, Dover Air Force Base in Delaware, and Travis Air Force Base in California. Each location requires the delivery of one (1) Brand Name or Equal AIROPs Airfield Inspection & Reporting Software and one (1) tablet. Before delivery, the contractor will be required to preload the tablet with the Brand Name or Equal AIROPs Airfield Inspection & Reporting Software. Delivery shall be made no later than90 days after date of contract award.
2. The selection methodology for award of this contract will be made lowest price technically acceptable. The Government intends to award a single, firm fixed price (FFP) contract for the subject project.
3. There are four attachments to SAQR Information sheet (Attachment 1), SAQR #FA4452-18-R-0084 Specification sheet for the Airfield Inspection & Reporting Software (Attachment 2), SAQR #FA4452-18-R-0084 Specification sheetfor the tablet (Attachment 3) and Provisions and Clauses (Attachment 4). A response to this solicitation shall consist of completion of Attachment 1 - Information Sheet and applicable specifications or vendor can submit a quote in contractor format as long as it depicts unit and extended price and technical specifications, and the vendor must complete provision 52.212-3 (Attachment 4). By submission of a quote, the contractor accedes to all RFQ requirements including: terms,conditions, and representations.
4. Basis of Award: Award will be made IAWFAR 12 and 13 procedures and the procedures specified in this SAQR, and on the basis of the lowest total aggregate price quote that is technically acceptable. A contract may be awarded to the offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the SAQR's requirements and is judged to represent the technically acceptable quote with the lowest complete and reasonable price. First, the Government will rank the quotes which conform to the SAQR's requirements from lowest price to highest price. Next, the Government will evaluate the lowest price offeror for technical acceptability as follows:
• Technically acceptable- quote meets all the technical requirements, as outlined in Attachments 1, 2, 3 and 4.
• Technically unacceptable- quote does not meet all the technical requirements as outlined in Attachments 1, 2, 3 and 4.
If the quote with the lowest price is determined technically acceptable, the Government will evaluate the offeror's price for price completeness and reasonableness, as defined below. If the lowest priced quote is technically acceptable and the price is complete and reasonable, this offeror's quote represents the best value to the Government and award will be made to that offeror. If the lowest priced quote is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that offeror. If, after interchanges with that offeror, their quote is technically acceptable and remains the lowest priced, the contract will be awarded to that offeror. If the Government deems the quote not easily correctable, or if at any time it becomes other than the lowest priced quote, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of their price to verifyreasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). Applicable definitions are outlined below:
• Completeness - The quote will be reviewed to determine the extent to which all the priceelements have been addressed. The review will determine the adequacy of the offeror's quote in addressing and fulfilling the SAQR requirements.
• Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).
5. The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the offerors that may address any aspect of the quote and may or may not be documented in real time. However,the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some, or all offerors. The Government is not required to conduct interchanges with any or all offerors responding to this SAQR. This acquisition follows the ordering procedures outlined in FAR 13, as supplemented. The CO will determine prices fair and reasonable through the use of oneor more of the evaluation techniques at FAR 13.106-2 and 13.106-3(a).
6. This SAQR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a contract in response tothis SAQR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.
7. Quotations are due by 2:00 PM (Central Standard Time) on 25 Sept 18. Submit proposals electronically in accordance with SAQR via email to the Contracting Specialist, firstname.lastname@example.org and Contracting Officer, email@example.com. All electronic submissions shall reference the complete SAQR number in the subject line. LATE PROPOSALS WILL NOT BE ACCEPTED.
1. SAQR Information sheet
2. Specifications sheet for the Airfield Inspection & Reporting Software
3. Specifications sheet for the Tablet
4. Provisions and Clauses
SET-ASIDE: Total Small Business