FBO Notice Date 12/11/18
BIDS Reference Number 75
Document Type: Presolicitation
Office Machines, Text Processing Systems & Visible Record Equipment

Department of State, Office of Acquisitions, Acquisition Management, 22030

74 -- Copy Machines SOL 1001965013 DUE 121218Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822, Email: Clientservices@fedbid.com;Bids are being solicited under solicitation number 1001965013. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein. If your company can provide the product/services listed on the solicitation and comply with all of the solicitationinstructions, please respond to this notice. To view the specifications, pleasego to www.FedBid.com and reference Buy No. 959284.

GSA Schedule Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing GSA Schedule. The Schedule must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's Schedule. Sellers must not bid more than their applicable contract ceiling price, excluding the FedBid Fee, for contract-specific items. If FedBid receives notice that, due to inclusion of the FedBid Fee, the Selected Bid's line item pricing is higher than the Selected Seller's applicable published government contract pricing, the FedBid Fee will be reduced to ensure the Selected Bid's line item pricing does not exceed the Selected Seller's applicable contract pricing. Sellers may offer Open Market items only in accordance with the approved Terms and Conditionsof their respective GSA Schedule AND upon approval from the soliciting Contracting Officer. Information regarding GSA Schedules can be found at www.GSA.gov.

This requirement is a [ Small Business ] set-aside and only qualified sellers may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2018-12-12 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be WASHINGTON, DC 20520

The Department of State requires the following items, BrandName or Equal, to the following:
LI 001: S/FSGB- COLOR COPIER:Black and White Print Speed: 70 Pages Per MinuteColor Print Speed: 70 Pages Per Minute220 Page Document FeederColor Touch Screen Display with Tilt Adjustment1,200 x 1,200 dpiStandard Memory: 2.0 GB Ram and 250GB HDDStandard Paper Capacity: 1,100 Sheets in 2 DrawersAnd 100 Sheet Bypass Tray, upgraded to 3,500 SheetsPaper Sizes from 5 x 8 to 12 x 18Paper Weights from 14 lb. Bond to 140 lb. IndexDigital Sorting, Multi-Position Stapling, Hole PunchDuplexingStandard Hard Drive OverwriteFax OptionPrinter/Scanner, 1, EA;
LI 002: Maintenance-one year from the date of award issuance.2-4 hour response time to service calls Tech will arrivewith parts for a normal vital service call.Includes ALL parts, labor and supplies (except paper) withNO overage charges and NO per click billing., 1, EA;
LI 003: p-COLOR COPIER:Black and White Print Speed: 70 Pages Per MinuteColor Print Speed: 70 Pages Per Minute220 Page Document FeederColor Touch Screen Display with Tilt Adjustment1,200 x 1,200 dpiStandard Memory: 2.0 GB Ram and 250 GB HDDStandard Paper Capacity: 1,100 Sheets in 2 DrawersAnd 100 Sheet Bypass Tray, upgraded to 3,500 SheetsPaper Sizes from 5 x 8 to 12 x 18Paper Weights from 14 lb. Bond to 140 lb. IndexDigital Sorting, Multi-Position Stapling, Hole PunchDuplexingStandard Hard Drive OverwriteFax OptionPrinter/Scanner, 1, EA;
LI 004: Maintenance-one year from the date of award issuance.2-4 hour response time to service calls Tech will arrivewith parts for a normal vital service call.Includes ALL parts, labor and supplies (except paper) withNO overage charges and NO per click billing., 1, EA;

Solicitation and Buy Attachments

***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of thesolicitation may not be considered.***

For this solicitation, Departmentof State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids. All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should Sellers require additional clarification,contact FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.

Use of FedBid: Buyers and Sellers agree to conduct this transaction throughFedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technicalproposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation; these can be submitted to clientservices@fedbid.com.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found atwww.sam.gov. Registration must be "ACTIVE" at the time of award.

All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications.

New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered inany way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicablelaws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyerwith a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

All bid prices must include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Delivery order awards shall only be made to the firm that has the specified GWAC contract associated with this solicitation. The Government views a team arrangement as a prime and subcontractor relationship with the delivery/task order only being awarded to one GWAC contract holder. To ensure compliance, prior to award the offeror MUST provide written proof from the prime GWAC contract holder that they have the right to offer the items/services from this GWAC contract on behalf of the primary GWAC contract holder; AND a statement that the offeror accepts that the government will make award to the prime GWAC contract holder as the sole awardee and they understand the Government will only accept invoices from and make payments to the prime GWAC contract holder. ATTENTION: Should a solicitation be set aside for a specific socio-economic status, such as a small business, the prime GWAC contract holder must meet the socio-economic requirement in order to be considered for award. This includes but is not limited to all GWACs such as: Alliant, 8(a) STARS II, OASIS, NASA SEWP V, NITAAC,etc.

GSA schedule orders may include "open market" items, i.e., items not on the awardee's list of GSA schedule items, only in compliance with FAR 8.402(f). Offerors should verify in writing which items are listed on their GSA schedule contracts and which items are "open market" items. For an offer to qualify as an offer based on a GSA schedule contract, the value of "open market" items included in the offer may not exceed the applicable micro-purchase threshold as defined in FAR 2.101.In order to notate which items are open market, in accordance with FAR 8.402(f)(3), Seller must write "open market" in the Line Item Description for any item not currently active on the cited contract, or list in the Seller Bid Descriptionfield all open market line numbers (e.g. "Open Market Items: Lines 1, 2, 3.")

Delivery order awards shall only be made to the firm that has the GSA FSS contract awarded to them. The Government views a team arrangement as a prime andsubcontractor relationship with the delivery order only being awarded to one GSA FSS holder. To ensure compliance, prior to award the offeror MUST provide written proof from the GSA FSS contract holder that they have the right to offer theGSA schedule items on behalf of the GSA FSS holder; AND a statement that the offeror accepts that the government will make award to the GSA schedule contract holder as the sole awardee and they understand the Government will only accept invoices from and make payments to the GSA FSS contract holder. ATTENTION: Should a solicitation be set aside for a specific socio-economic status, such as a small business, the FSS contract holder must meet the socio-economic requirement in order to be considered for award.

To be considered for award, all Sellersmust be manufacturer federally authorized distributors/resellers of the equipment/services they are offering with a demonstrated capability of delivering the entire order within the timeframes specified by the Buyer on the award. Sellers shall be required to provide documentation as proof of authorization to be considered for award.

CITE: https://www.fbo.gov/spg/State/A-LM-AQM/A-LM-AQM/1001965013/listing.html

SET-ASIDE: Total Small Business