• All deliveries must be palletized unless prior arrangements were agreed toby warehouse staff.• All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.• All canned goods must be delivered above 34 degrees F and not frozen.• All frozen foods must be delivered at 0 degrees F or below.• Any product that indicates prior thawing will be refused.• All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused.• All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.• All items will be closely inspected.• Some items may require thawing and cooking to determine specifications compliance.• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.• Items that fail to meet specifications will be refused.• Items which are conditionally received, and found to be unacceptable, mustbe picked up at the vendors’ expense within two (2) weeks of noncompliance notification.• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Fiscal Year: 2018 Quarter: 2nd, Institution: FCI Greenville DELIVERY SCHEDULE A complete delivery of all awarded items is expectedduring January 1 – 12, 2018. (first month of the quarter). Deliveries will bemade Monday thru Friday from 7:30 am to 2:00 pm. Federal holiday deliveries will not be accepted. Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negativelyaffect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. NOTE: Delivery schedules do have to be pre-arranged with the receivingwarehouse. We are “First Come, First Served” for deliveries. Warehouse Phone: (618) 664-6200 ext. 6013 DELIVERY REQUIREMENTS • All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. • All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F. • All canned goods must be delivered above 34 degrees F and not frozen. •All frozen foods must be delivered at 0 degrees F or below. • Any product that indicates prior thawing will be refused. • All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. • All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. • All items will be closely inspected. • Some items may require thawing and cooking to determine specifications compliance.• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. • Items that fail to meet specifications will be refused. • Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. • If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Performancewill be evaluated based on timely communication with the Contracting Officer, timely delivery, completeness of delivery and adherence to National Menu Specification/Requested Specification. Poor Performance will be subject to a CPARS entryas well as an alert placed in FEDBID on your account.
Award will be decided by best price, prior performance (late delivery, partial shipments, incomplete shipments, lack of contact with contracting officer) and compliance with national menu specifications. Best Value to the Federal Government will also be taken into consideration when selecting Award.
Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the UnitedStates. When options are offered on the specifications, it is the FSA's determination as to what options are put out to bid. Not all options need be put out for bid. (i.e., cans and pouches)
Prices per line item must not exceed four decimal places (when amount is broken down by unit price per line item). Prices that exceed the fourth decimal place may not be considered.
Offeror/Contractor must agree with and comply with attached FAR clauses and conditions (see buy attachment).
the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3500 will be accomplished through issuance of a Purchase Order. All awards under $3500 will be accomplished via the Government Purchase Card.
Referencing FAR 52.212-4(a) – Supplies shall be “nonconforming” if:1 – The supplies are recalled by the producer.2 – A local, state, or federal agency issues a public health alert regarding the supplies.3 – The facility or farm from which the supplies originated or were processedis found to have violated applicable local, state, or federal health and safetystandards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products Inspection Act, or the Food Safety and Inspection Services directives and regulations.
As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms “offer” and “offeror” refer to a response to a solicitation that, if accepted, would bind the submitter to perform the resultant contract. The terms “bid” and “bidder” refer to an offer submitted in response to an Invitation for Bid (IFB). The term “proposal” refers to an offer submitted in response to a Request for Proposal (RFP). The terms “quotation,” “quote,” and “quoter” refer to a non-binding submission in response to a Request for Quotation (RFQ) which is not an offer.
Unless theBuyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid/Proposal/Quotation individual pricing for all required line items in order to be considered for award (i.e., Do not use the Included in another line item function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the FedBidSubmit a Question feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid/Proposal/Quotation being determined to be unacceptable.
New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.
Bid/Offer MUST be good for 60 calendar days after close of Buy, unless otherwise indicated.
Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which meansthat the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
No partial shipments are permitted unless specifically authorized at the time of award.
Q&A -Please submitall questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable).
The Contracting Officer will indicate elsewhere in this Buy as to whether responses will be evaluated for award based either upon (a) price and pricing factors only(Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or the Statement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this Buy.
In addition to providing pricing at www.FedBid.com for this solicitation, each Bidder/Offeror/Quoter must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this Buy. Submissions can be sent to email@example.com.
For Exact Match Only Commodity Buys- NO SUBSTITUTIONS, EXACT MATCH ONLY. The Bidder/Offeror/Quoter may not substitute any item/service listed on this order without prior written approval from the BOP Contracting Officer. No other individual is authorized, either verbally or in writing to change part numbers, manufacturer, quantity, delivery dates,or any other specifications of this Buy. Items/services that do not conform to descriptions and part numbers found in this Buy will be rejected at the time of delivery causing a return at the contractor's expense.
For all buys other than Exact Match Sellers MUST document what they are bidding for evaluation for award. Sellers must include, extended specs and/or manufacturer name and part numbers (if applicable). Failure to do this may result in non-consideration of the Bid/Proposal/Quotation. This information is REQUIRED in order for a seller’s Bid/Proposal/Quotation to be evaluated for award. FAR 52.211-6.
SET-ASIDE: Total Small Business