This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 4:00pm EST, December 12th, 2018All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendmentto the solicitation.
** Quotes are to be provided to firstname.lastname@example.org no later than 4:00pm EST, December 13th, 2018.Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ) and the solicitation number is 36C25919Q0029.The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those ineffect through Federal Acquisition Circular (FAC) 2005-97 effective January 24th, 2018.
The North American Industrial Classification System (NAICS) code for this procurement is 337214 with a small business size standard of 1000. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Business.
List of Line Items;
ITEM #DESCRIPTION OF SUPPLIES/SERVICESQTYUNITUNIT PRICEAMOUNT0001Description;23-1/2Wx23-1/2Dx65-7/8H Left Coat Door Cupboard Wardrobe Tower-2 Box, 2 File Drawers-27" CupboardStandard UM Series Lock-FlatFull Pull Square Front
Make/Model Equivalent; DG-C258- Brand Name or Equal45EA
_____________0002Description;23-1/2Wx23-1/2Dx65-7/8H Right Coat Door Cupboard Wardrobe Tower-2 Box, 2 File Drawers, 27" CupboardStandard UM Series Lock-FlatFull Pull Square Front
Make/Model Equivalent; WG-C258-Brand Name or Equal45EA
_____________0003Description;15-1/4Wx23-1/2Dx65-7/8H-Cupboard Tower with 39" Cupboard Hinged Left-Box/Box/FileStandard UM Series Lock-FlatFull Pull Square FrontStandard FinishMake/Model Equivalent; CL-K311-Brand Name or Equal10EA
_____________0004Description;15-1/4Wx23-1/2Dx65-7/8H-Cupboard Tower with 39" Cupboard Hinged Right-Box/Box/FileStandard UM Series Lock-FlatFull Pull Square FrontStandard Finish
Make/Model Equivalent; CR-K311-Brand Name or Equal10EA
_____________0005Description;Mobile, P/B/F, 24.00Hx 21-7/8Dx15-1/4WFull Pull Square FrontUM Series Lock-FlatStandard Finish
Make/Model Equivalent; EL-1819-Brand Name or Equal90EA
_____________0006Description;36Wx18-1/4Dx39-7/8H Double Door Storage Cabinet (2 Adjustable Shelves)Full Pull Square FrontSkip Option is Standard UM Series Lock-Flat
Make/Model Equivalent; CG-05F3-Brand Name or Equal10EA
_____________0007Description;36Wx18-1/4Dx65-7/8H Double Door Storage Cabinet (4 Adjustable Shelves)Full Pull Square FrontStandard UM Series Lock-FlatStandard Finish
Make/Model Equivalent; CG-11F3-Brand Name or Equal10EA_____________
_____________0008Description; Services- Local & On-site Project Management Service, Estimated1JB
_____________0009Description; Installation-Receive, Deliver &install 60-day storage
_____________0010Description; Project Management Fee1JB
Description of Requirements for the items to be acquired (salient characteristics); See attached Statement of Work
Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at George E Whalen VA Medical Center, VA Health Care System, 500 Foothill Drive, Salt Lake City, UT 84148-0001
52.212-1, Instructions to Offerors--CommercialADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Thisprocurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All softwarelicensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall bein accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, mustMeet the salient physical, functional, or performance characteristic specified in this solicitation;Clearly identify the item by-Brand name, if any andMake or model number,Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; andClearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably availableto the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation
Any award made as a result of this solicitation will be made on an All or Nothing Basis.State if quoted items are available and priced through contractors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
Contractors socioeconomic status must be verified in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/. Unverified contractors will be considered non-responsive.
Contractors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the contractor making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Any award made resulting from this solicitation will bemade based on the best overall quote that is determined to be the best overall value to the Government, considering (I) Technical Capability and (II) price.
Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of quote shall include the following volumes: (I) Technical Capability (II) Price.
Volume I Price
Price - The offeror shall complete the pricing schedule provided in Section (v)above: Price/Cost Schedule.(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial ItemsADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability requirements of the statement of work shall not be selected regardless of price.
Options (if requested); The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the optionprices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s) (End of Addendum to 52.212-2)
Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer.
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items
FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;
FAR 52.203-6Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)FAR 52.204-10Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)FAR 52.209-6Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)FAR 52.219-8Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3));FAR 52.219-28Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2))FAR 52.222-3Convict Labor (June 2003) (E.O. 11755)FAR 52.222-19Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)FAR 52.222-21Prohibition of Segregated Facilities (APR 2015)FAR 52.222-26Equal Opportunity (SEP 2016) (E.O. 11246)FAR 52.222-35Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212)FAR 52.222-36Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)FAR 52.222-37Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)FAR 52.222-40Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)FAR 52.222-50Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627)FAR 52.223-18Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)FAR 52.225 5Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note)FAR 52.225-13Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)FAR 52.232-34Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332)
Additional contract requirements or terms and conditions:
52.252-2, Clauses Incorporated by Reference (Feb 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://www.acquisition.gov/far/index.htmlhttp://www.va.gov/oal/library/vaar/
The following FAR clauses are incorporated by reference:
The following VAAR clauses are to be incorporated by reference:
52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed bythe offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):http://www.acquisition.gov/far/index.html (FAR)http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following FAR provisions are to be incorporated by reference:
The following VAAR provisions are to be incorporated by reference:
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to email@example.com by 4:00pm EST, December 13th, 2018.
Name and email of the individual to contact for information regarding the solicitation:Latonya HughesLatonya.firstname.lastname@example.org